Glenelg Golf Club Hire Agreement

Unless a contrary intention appears in this agreement, every word in the singular will be taken to include the plural. “The Course” means all areas within the Club’s perimeter fencing including the golf holes and practice facilities but excluding the Clubhouse. “The Clubhouse” means the upper and lower levels of the main building except those areas locked, marked or advised as “staff only”, the balconies, the paved areas surrounding the main building and the bituminised areas. “The Club” means Glenelg Golf Club Inc., James Melrose Road, Novar Gardens, SA, 5040.

The area of hire shall be the Course and Clubhouse as specified in the Event Brief. Entry onto/into any other area by the Hirer, his/her guest(s) or service provider(s) is prohibited unless prior approval has been obtained. This agreement to hire does in no way provide the hirer with exclusive use of the Course or Clubhouse.

End Time
The Hirer must vacate the Course and/or Clubhouse by the agreed times.

Compliance
The Hirer agrees to conduct the Event in an orderly manner and in full compliance with the Club’s policies and all applicable laws.

Goods Left on the Premises
The Club accepts no responsibility or liability for damage or loss of goods left in the Clubhouse or on the Golf Course prior, during or after the Event.

Clubhouse Signage & Decoration
No signage or decoration may be nailed, screwed or fixed in any way to any wall, door or other part of the Clubhouse, without prior approval of the Club.

Vehicle Access
Any vehicle with more than twelve (12) seats is restricted to our main car park – accessed from James Melrose Road- unless prior consent to continue to clubhouse has been given.

Damage
The Hirer shall be financially responsible for any damage caused to any part of the Course or Clubhouse and/or surrounding grounds and buildings by the Hirer or his/her guest(s) or service provider(s) before, during or after the Event. Any charges for external hiring associated with the Event will be invoiced at cost.

Deliveries
All deliveries to the Club must be approved by the Club and must be clearly marked with the name of the Hirer. Approved deliveries must be made during normal business hours. The Club does not provide storage for goods unless prior approval has been obtained.

Security
The Club reserves the right to eject any person from the Course or Clubhouse who in the opinion of the Club may cause damage to its property or harm to any person.

Unforeseen Events
The Club does not accept any liability for the cancellation of the Event by the Club due to circumstances beyond the control of the Club.

Photography
To ensure the safety of our guests, the Club does not permit photographs to be taken anywhere on the Course unless prior consent has been given.

Smoking
Smoking inside the Clubhouse is prohibited; guests may smoke on the balcony and on the Course.

Liquor Licensing Act
The Club will abide by all conditions set down in the Liquor Licensing Act 1997.

Etiquette
The Hirer is responsible for ensuring all players adhere to proper golfing etiquette at all times. This includes carrying sand buckets and repairing divots, repairing plug marks on greens and the proper use of motorised carts, if applicable.

Playing Time
The Hirer is responsible for ensuring all players are informed that they have 4.5 hours to play their round of golf. The Club has the right to Marshall Players and remove them from the Course should their round be taking too long to play. The Hirer is responsible for ensuring the field hit-off at the appointed time(s).

Application Form
Details set out in the Event Brief will form the basis of pricing and should therefore represent a reasonable estimate of the anticipated numbers and requirements.

Booking Numbers
When booking, it is crucial the number of players booked is for the maximum amount. Otherwise an insufficient tee closure may be allocated.

Securing your booking The Club retains the right to cancel any event where the booking payment has not been received within the specified time.

Corporate Trade Day
A booking payment, in the amount of $1,500.00, is required within fourteen (14) working days of the Corporate Trade Day being booked and the hire agreement being signed.

Conference
A deposit, equal to room hire, is required within seven (7) working days of the Conference being booked and the hire agreement being signed.

Function
A booking payment, in the amount of $500, is required within seven (7) working days of the Function being booked and the hire agreement being signed.

Wedding
A booking payment, in the amount of $2,000, is required within seven (7) working days of the Wedding being booked and the hire agreement being signed.

Minimum Charges
Golf – Confirmation of numbers for golf must be received by the Club thirty (30) days prior to your event. This will be the basis of the minimum charge for green fees. This will also determine your tee closure allocation. Any misrepresentation of numbers on the part of the hirer may impact on your tee allocation.
Catering – Confirmation for final numbers for Catering requirements must be received seven (7) days prior to the event. Numbers provided by the Hirer will be the basis of the minimum charge incurred. This number may be increased but not decreased for charging purposes. Special dietary requirements must also be notified by the Hire at this time.

Corporate Trade Day
In the event of a cancellation of a Corporate Trade Day, the following shall apply:
• cancellation in writing received six (6) months or more before the Corporate Trade Day– your booking payment will be refunded
• cancellation in writing received less than six (6) months before the Corporate Trade Day– booking payment is forfeited.
The deposit request is non-transferable in the event that a later date or rescheduled date is desired. To secure the date of your rescheduled or new tentative booking, a new deposit request will be distributed and must be paid within fourteen (14) days of the initial booking date. Glenelg Golf Club will be strict in relation to this policy.

Conference
In the event of a cancellation of a Conference, the following shall apply:
• cancellation in writing received three (3) months or more before the conference– your booking payment will be refunded
• cancellation in writing received less than three (3) months before the conference– booking payment is forfeited.

Function
In the event of a cancellation of a function, the following shall apply:
• cancellation in writing received six (6) months or more before the function– your booking payment will be refunded
• cancellation in writing received less than six (6) months before the function– booking payment is forfeited.

Wedding
In the event of a cancellation of a wedding, the following shall apply:
• cancellation in writing received twelve (12) months or more before the wedding– your booking payment will be refunded.
• cancellation in writing received less than twelve (12) months before the wedding– booking payment is forfeited.

Dress Code & Footwear
The Club requires all participants of Corporate Golf Days to dress accordingly. It is the responsibility of the Hirer to provide this information to all participants. Not adhering to these guidelines may result in a participant being denied access to the Course and Clubhouse.

Motorised Carts
Motorised golf carts are supplied by the Club through the Club Professional. All carts required must be booked through the Professional Shop. Confirmation of golf cart numbers required must be received thirty (30) days prior to the event. Tentative bookings for carts will be made from the information supplied in the Corporate Golf Day Brief.

Corporate Golf Day Brief
Under no circumstances may golf carts be booked through an external source without prior written permission from the Club. Persons driving drinks carts are not to consume alcohol.

Signage, Displays and Equipment
All signage to be erected on the Course for a Corporate Golf Day must be supplied by Events Corp Signage.
This does not preclude the Hirer from supplying their own signage, however a signage fee will be payable for the erection and removal of this signage by Events Corp.
Written confirmation of all sponsorship displays and/or equipment must be received seven (7) days prior to the event. Nothing is to be taken onto the Course without prior approval and all erection and placement must be supervised by course staff. Sponsorship displays and other associated equipment not removed from the Course on the day of the event by the Hirer may incur a removal fee.

Catering
All prices are based on current costs, are GST inclusive and are subject to change without notice except that prices will be fixed four (4) months prior to the function. Prices increase by approximately 10% each year. (being 1st January to 31st December)
All food that can be provided from our menus must be supplied by the Club, unless prior arrangement is sought. Any food brought onto the premises must first be approved by the General Manager or his nominated representative. The Club holds no responsibility for food that is brought onto its premises from an outside source.

Course Beverages
Beverages not supplied by the Club will incur a “per head” charge for consumption on the Course. If use of a drinks cart is required, a charge per cart will also apply.

Clubhouse Beverages
Beer supplied by the Hirer will incur a “per head” charge regardless of consumption. Wines supplied by the Hirer will be charged on a consumption basis with a corkage fee applying. All beverage deliveries for a Corporate Golf Day must be received two (2) days prior to the event. This allows sufficient time for chilling and ensures sufficient space for storage will be available. Anything received prior to this is not guaranteed storage, unless otherwise approved.

Amateur Status
Any prizes awarded at a Corporate Golf Day, greater than the value specified by the Royal & Ancient Rules of Amateur Status, could affect the participants’ amateur status. Queries regarding Amateur Status should be directed to Golf SA on (08) 8352 6899.

Adult Entertainment
Under no circumstances will Adult Entertainment be allowed at the Club. No adult paraphernalia of any kind is to be displayed. Any Corporate Golf Day that ignores these restrictions may be evicted from the Course or Clubhouse immediately, with all charges for the day still payable.